time-line of public events

2011-01-21 date poll
2011-01-24 date is fixed, venue is booked, web site goes live
2010-04-16 hackathon starts

yet unsorted

spread news about hackathon and point people to newsfeed/Act registration page/Attendees wiki page
announce venue and amount of sponsorship
last call for invitation
deadline for sponsorship application
select attendees if more than budget
contact to inform travel remuneration and accommodation details
pick hotel and publish